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Operating Practices in Contract Administration

Available Modalities:

  • e-Training
  • Public Classroom
  • On Site
  • Virtual Classroom
SHOW CREDIT DETAILS
Delivery Method PDU Total Technical PMP/PgMp Leadership Strategy PMI RMP PMI SP PMI ACP PfMP PMI PBA
Instructor-Led Training 28 28 0 0 0 0 0 0 0
Virtual Instructor-Led Training 28 28 0 0 0 0 0 0 0
Delivery Method Instructor-Led Training Virtual Instructor-Led Training
PDU Total 28 28
Technical PMP/PgMp 28 28
Leadership 0 0
Strategy 0 0
PMI RMP 0 0
PMI SP 0 0
PMI ACP 0 0
PfMP 0 0
PMI PBA 0 0
  • CEUs: 2.8
  • CPEs: 33.5
  • Field of Study: Finance
Synopsis

Just as a chain is only as strong as its weakest link, a contract can be only as strong and as successful as its administration. In this highly practical course, you’ll address all aspects of effective contract administration — from initial award to final closeout. Special emphasis will be given to successful administration of contracts: problem avoidance, day-to-day operating practices, performance monitoring systems, early detection and correction of nonperformance, payment, contract modifications and working relationships.

You’ll learn proven practices for getting contracts off to a solid start, keeping them on track and handling every problem that arises. To obtain maximum benefit from the course, you should have a basic knowledge of the procurement process. For those pursuing a Master’s Certificate in Government Contracting, this is the final required core course, and it concisely integrates all the concepts and techniques presented in the other four core courses.

Prior to enrollment: confirm with your Acquisition Career Manager (ACM) or Defense Acquisition Career Manager (DACM) that this course fulfills necessary requirements in your career/certification path.

FAC-C aligned:  FAC-C Level I (FCN 112)

Learn
  • Effectively conduct contract administration and manage change
  • Interpret contracts and recognize terms and conditions that protect or threaten you
  • Keep contracts and subcontracts on track every step of the way
  • Modify, terminate and closeout contracts
  • Apply hands-on systems for performance monitoring and swiftly spot and correct problems
  • Document a contract administration plan

This course uses digital materials.

Topics
  • Contract Administration Planning
    • Steps in contract administration planning
    • Critical clauses and requirements
    • Personnel involved in contract administration planning
    • Delegation of functions
    • The contract administration plan
    • Notices and instructions
  • Post-award Orientation
    • Need for a post-award orientation
    • Types of post-award orientations
    • Planning the orientation
    • Post-award orientation procedures and goals
    • Documenting the orientation meeting
  • Performance Monitoring
    • Steps in performance monitoring
    • Determining monitoring level (risk assessment)
    • Contract types and degrees of risk
    • Measuring contract performance status
    • Inspection
    • Acceptance or rejection of supplies and services
    • Contractual remedies under the FAR
  • Problem Resolution
    • Steps in contract administration problem resolution
    • Identifying performance problems
    • Rules of contract interpretation
    • Secondary rules of contract interpretation
    • Stop-work orders
    • Dealing with delays
    • Claim process
    • Alternative dispute resolution (ADR)
    • ADR techniques
    • ADR philosophy
    • Benefits of ADR
    • Life cycle of a dispute
    • Authority for ADR
    • FAR requirements
    • When is ADR not appropriate?
  • Contract Modifications/Options
    • Types of contract modifications
    • Implementing supplemental agreements
    • Contract scope and in-scope changes
    • Pricing changes
    • Constructive changes
    • Options
    • Exercising an option
    • Standard contract clauses for options
  • Contract Payments
    • Types of contract payment
    • Advance payments
    • Assignment of claims
    • Assignee protection
    • Progress payments
    • Performance-based payments
    • Commercial financing and Federal Acquisition Streamlining Act
    • Limitation of cost
    • Cost allowability
    • Prompt Payment Act
    • Elements of a proper invoice
    • Contract financing and invoice payments
  • Subcontracting
    • Contractual relationships between the government and contractors
    • Privity of contract
    • Consent to subcontract
    • Contractor purchasing system reviews
    • Contract clauses applicable to subcontracting issues
  • Property Administration
    • Government-furnished property (GFP)
    • Property administration
    • Contractor GFP responsibilities
    • Disposition of government property
  • Contract Termination
    • Types of contract termination
    • Termination for default process
    • Factors to consider
    • Forbearance or waiver
    • Notice of termination
    • Termination for convenience process
  • Contract Closeout
    • Steps in contract closeout
    • Quick closeout procedures
    • Performance evaluations and the contractor past-performance file